Are you passionate about sustainability, community development, and environmental restoration? Here’s your chance to join a global movement that’s changing lives—one tree at a time. Trees for the Future (TREES) is hiring an Administration Officer to support its operations in Tanzania. This is an exciting opportunity to be part of an organization that empowers farmers, rebuilds ecosystems, and transforms rural communities through agroforestry.
About Trees for the Future (TREES)
For over 30 years, Trees for the Future (TREES) has been at the forefront of global environmental restoration through its Forest Garden Approach—a proven, nature-based solution that helps farmers restore their land, grow sustainable food systems, and fight climate change, With over 350 million trees planted across Africa, TREES has helped thousands of families build resilience, escape poverty, and nurture healthier ecosystems. The organization operates in Kenya, Mali, Senegal, Uganda, and Tanzania, driving long-term solutions for both people and the planet.
In Tanzania, TREES partners with over 8,000 farmers across Singida, Tabora, Mwanza, and Simiyu, supported by a team of 60 staff members. Together, they aim to plant 8 million trees in 2025, restore degraded landscapes, and strengthen local food systems for future generations. Learn more at trees.org.
Position: Administration Officer
Location: Tanzania
Type: Full-time
Application Deadline: October 24, 2025
Role Overview
The Administration Officer will play a vital role in managing the day-to-day operations of TREES Tanzania’s office. Acting as the organization’s first point of contact, this role ensures efficient front desk services, smooth office administration, and effective coordination across departments.
You’ll support the executive functions of TREES with professionalism, attention to detail, and a commitment to creating an organized and responsive work environment.
Key Responsibilities
1. Front Desk & Reception Services
- Serve as the first point of contact for staff and visitors, ensuring a professional and welcoming atmosphere.
- Manage front desk operations, handle incoming calls, emails, and inquiries efficiently.
- Maintain a clean, well-organized reception and office environment.
- Manage courier deliveries, mail, and document processing following organizational procedures.
- Assist with administrative purchase requisitions and invoice uploads.
2. Office Management & Maintenance
- Oversee office facilities, ensuring safety, security, and proper maintenance.
- Coordinate with service providers and security personnel for smooth operations.
- Maintain office supplies inventory and ensure timely reordering.
- Manage relationships with vendors and service providers to ensure quality and timely delivery.
- Supervise drivers and manage logistical support for the organization.
3. Travel & Logistics Coordination
- Arrange domestic and international travel for staff and visitors.
- Prepare travel itineraries, bookings, and all related documentation.
- Ensure visitors receive proper orientation and support during their stay.
4. Meeting & Event Support
- Coordinate logistics for meetings, trainings, and internal or external events.
- Prepare meeting agendas, take minutes, and maintain accurate records.
- Manage event schedules and ensure all participants have the necessary materials.
Who You Are
You are an organized, proactive, and people-oriented professional with a passion for sustainability and teamwork. You thrive in fast-paced environments and take pride in delivering excellence in every administrative detail.
Core Qualities:
- Mission-Driven: You believe in TREES’ purpose of empowering farmers and protecting the planet.
- Collaborative: You work well across teams and departments.
- Reliable & Professional: You maintain confidentiality and uphold organizational standards.
- Detail-Oriented: You ensure administrative accuracy and efficiency.
- Strong Communicator: You communicate clearly in both English and Swahili.
Qualifications & Experience
- Bachelor’s degree in Administration, Office Management, or a related field.
- Minimum 3 years of experience in administrative or office support, preferably in a non-profit or development organization.
- Strong command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Familiarity with digital filing systems and communication tools.
- A proactive approach and strong interpersonal skills.
Work Environment & Benefits
At TREES, you’ll join a global, diverse, and inclusive community committed to creating lasting change. The organization values teamwork, innovation, and continuous learning.
Benefits include:
- Competitive salary package
- Comprehensive medical insurance
- Workers’ compensation coverage
- Generous annual and sick leave
- A supportive, multicultural workplace focused on professional growth
How to Apply
If you’re inspired by TREES’ mission and excited to contribute to environmental and social transformation, we’d love to hear from you! To apply: Submit the following documents (in PDF or Word format) by October 24th, 2025:
- A cover letter explaining your motivation and fit for the role.
- A resume/CV highlighting relevant experience.
Equal Opportunity Commitment
Trees for the Future is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees—regardless of race, color, religion, gender, age, disability, or background. Join TREES today and help grow a greener, fairer future for generations to come.
