Every year, thousands of Tanzanians apply for government jobs through the Ajira Portal. Yet, only a few succeed. The difference lies in how well you prepare, understand the system, and present your information. If you want your job application to stand out and avoid common mistakes, this guide will help you understand the key things to consider when applying for jobs through Ajira Portal — from reading job posts correctly to preparing your documents and finally writing an impressive CV.
Step 1: Confirm the Job Vacancy Source
Before anything else, make sure the position you’re applying for has been officially advertised by the Public Service Recruitment Secretariat (PSRS).
- Visit the official website: www.ajira.go.tz
- Read the entire job announcement carefully
- Understand all requirements — including qualifications, documents, and experience
Step 2: Check Your Eligibility
Only apply for jobs that truly match your qualifications.
Basic requirements include:
- Must be a Tanzanian citizen
- Must attach a birth certificate
- Must have the required academic qualifications (Form IV, Form VI, Diploma, or Degree)
- Applicants already in public service must apply through their current employer
- Retired officers may only apply with written approval from the Chief Secretary
Remember: The official age limit for permanent public service employment is 45 years. Those above that age can only be employed under contract terms depending on the institution’s needs.
Step 3: Prepare All Required Documents
Before submitting your online application, make sure all your documents are complete and properly verified.
Documents to attach:
- Birth Certificate
- Verified Academic Certificates
- Computer Certificate (if required)
- Professional Certificates (from recognized boards)
- A recent passport-size photo
- Names and contacts of at least three referees
Do not attach: “Transcripts”, “Testimonials”, “Provisional Results”, or “Statements of Results” — they are not accepted as valid certificates.
Important: All Certificates Must Be Verified by an Advocate Before Upload
Before submitting your application through the Ajira Portal, make sure all your certificates are verified and stamped by a registered Advocate (Lawyer). This legal verification confirms the authenticity of your documents and helps prevent rejection during the review process.
You must upload only verified copies of the following:
- Birth certificate
- Academic certificates (Form IV, Form VI, Diploma, Degree, etc.)
- Professional certificates
- Computer training certificates (if required)
Unverified or unstamped copies may cause your application to be disqualified or delayed. Always ensure each document bears an official stamp and signature from the Advocate before you upload it to the Ajira Portal.
Step 4: Submitting Your Application on the Ajira Portal
All job applications must be submitted online only through the recruitment portal.
Follow these steps:
- Go to http://portal.ajira.go.tz
- Create or log into your account
- Choose the position you wish to apply for
- Fill in all details carefully
- Upload all required documents
- Review your application before submitting
The system will instantly notify you if your submission is incomplete or missing key details.
Step 5: Write a Professional Job Application Letter
Your application letter should clearly communicate who you are and why you’re the best fit for the position.
Include the following:
- Your address, date, and contact details (phone and email)
- Employer’s address (include the official stamp if required)
- Clear subject line stating the position applied for
- A short paragraph on your education and experience
- Why you’re interested in the role
- Professional closing with your full name and signature
Make sure your letter is formal, well-structured, and free from spelling or grammar errors.
Step 6: Mambo ya Kuzingatia Wakati wa Kuandaa CV (Curriculum Vitae)
After completing your online application, your CV plays a crucial role in determining whether you’ll be shortlisted. Here’s what to include for a perfect CV:
Personal Information
- Full official names (as they appear on your certificates)
- Age, gender, marital status, and nationality
- Short personal summary with your goals and professional expectations
Education Background Example:
| Level of Study | Institution | Year Completed | Qualification |
|---|---|---|---|
| Master of Science in HR Management | Mzumbe University | 2015 | Master’s Degree |
| Bachelor of Laws (LLB) | University of Dar es Salaam | 2012 | Bachelor’s Degree |
| A-Level | Newala Secondary School | 2003 | Certificate |
| O-Level | Zanaki Secondary School | 2000 | Certificate |
Work Experience
List your jobs starting from your current or most recent role. Include:
- Employer’s name
- Duration of employment
- Your main duties and achievements
Referees Add at least three referees with their full details (email, phone, and address). Choose people who know you well professionally. Declaration End your CV with a short signed statement confirming that all the information provided is true.
Step 7: Avoid Common Mistakes
- Don’t submit forged or fake certificates — it’s a criminal offense.
- Don’t send applications manually; only online submissions are accepted.
- Don’t apply for positions that don’t match your qualifications — the system will reject them.
- Don’t forget to verify certificates issued outside Tanzania (must be approved by TCU, NECTA, or NACTE).
Final Advice
Applying through the Ajira Portal isn’t just about filling forms — it’s about demonstrating your professionalism, honesty, and readiness for public service. Take time to read job ads carefully, prepare your documents correctly, and write a well-organized CV and cover letter. With proper preparation, your dream job in Tanzania’s public service could be closer than you think!
